Here we describe how ICA processes your personal data when you participate in various activities that ICA Gruppen AB arranges, either at any of our offices, in other premises, or via any of our digital channels. This can involve, for example, a seminar or a yearly recurring event.
ICA Gruppen collects personal data that you provide yourself, such as when you communicate with us or participate in an event, competition for other activities.
ICA Gruppen collects personal data about you that other participants provide, such as in connection with an event.
We cooperate often with other ICA companies and ICA Handlarnas förbund, and therefore collect your personal data from them, such as in connection with communication.
ICA Gruppen collects personal data that other persons provide to us, such in connection with communication or in connection with a meeting or some other activity.
In certain cases, such as in business intelligence activities, ICA Gruppen collects information that is generally available, such as on social media.
ICA Gruppen processes your personal data when you appear in communication about ICA and ICA’s operations in news, articles or other channels that many in certain cases be published.
• Photos and audio material
• Identity information
• Contact information
• Organisational information
• Editorial content
Legitimate interest. The processing is necessary to be able to meet our legitimate interest in communicating about ICA and ICA’s operations.
As a starting point, published personal data is stored indefinitely. Material that is de-published or has not yet been published is stored for three (3) years counting from the date of de-publication or completion of the material.
ICA Gruppen processes your personal data when you participate in events or competitions that ICA Gruppen arranges in order to register your participation, conduct the activities, in certain cases to publish your data in various digital channels and to follow up afterwards.
• Photos and audio material
• Identity information
• Communication
• Contact information
Legitimate interest. The processing is necessary to meet our legitimate interest in conducting events and competitions.
Your personal data is stored prior to and during the event and competition for this purpose, and for a period of 13 months counting from the date on which the event or competition was held, to meet our legitimate interest in following up participation and evaluating the event or competition, and to plan possible future events or competitions. As a starting point, published personal data in digital channels is stored indefinitely. Reports at an overall level that do not contain any personal data may be stored indefinitely.
ICA Gruppen processes your personal data when you participate in meetings, seminars, trainings and other activities that ICA Gruppen arranges in order to register your participation, conduct the activities, in certain cases to publish your data in various digital channels and to follow up afterwards.
• Photos and audio material
• Store information
• Identity information
• Communication
• Competence information
• Contact information
• Food preferences
• Organisational information
Legitimate interest. The processing is necessary to meet our legitimate interest in conducting meetings, seminars, trainings and other activities.
With respect any special categories of personal data, such as health information, we only process such data that you voluntarily provide to us and in such case supported by your express consent. The data is processed to plan for, implement and follow up afterwards.
Your personal data is stored for this purpose during the time the activity is conducted and thereafter for a period of 13 months counting from the date of the activity to meet our legitimate interest in following up participation and evaluating conducted activities. Any information on food preferences is erased as soon as possible after the activity was conducted. Reports at an overall level that do not contain any personal data may be stored indefinitely.
The personal data above may be shared with participants and their companies or organisations, cooperation partners, ICA companies, hotel and conference facilities and external persons with the legal basis of a legitimate interest.
ICA Gruppen processes your personal data to evaluate and follow up your participation in events, meetings, surveys and other activities that you participate in.
• User-generated information
• Demographic information
• Store information
• Identity information
• Organisational information
Legitimate interest. The processing is necessary to meet our legitimate interest in following up and evaluating your participation in meetings, seminars, trainings and other activities.
Reports at an overall level that do not contain any personal data and statistics are stored indefinitely.
ICA Gruppen processes your personal data if you participate in a survey that we conduct, such as in connection with an event.
• Demographic information
• Household information
• Identity information
• Communication
• Contact information
• Customer status
Legitimate interest. The processing is necessary to meet our legitimate interest in conducting surveys.
Your personal data is stored for a period of three (3) months for this purpose. Reports at an overall level that do not contain any personal data may be stored indefinitely.
ICA Gruppen processes your personal data to create traceability in documentation about operations, such as in contracts, decision-making documentation, minutes of meetings and presentations.
• Photos and audio material
• Store information
• Identity information, including personal identity number
• Contact information
• Competence information
• Organisational information
Legitimate interest. The processing is necessary to meet our legitimate interest in documenting operations to create traceability.
Personal identity numbers are processed only when it is necessary in view of the purpose of the processing.
Your personal data for this purpose is stored indefinitely.
ICA Gruppen processes your personal data to conduct business intelligence activities, to collect and evaluate information about ICA’s external business environment (e.g., competitors and markets).
• Identity information
• Competence information
• Contact information
• Organisational information
• Relationship information
Legitimate interest. The processing is necessary to meet our legitimate interest in conducting business intelligence activities.
Your personal data is stored for this purpose for a period of twelve (12) months.
ICA Gruppen processes your personal data to enable competence development in connection with the production of training courses, to produce and publish training material.
• Photos and audio material
• Identity information
• Communication
• Contact information
Legitimate interest. The processing is necessary to meet our legitimate interest in enabling competence development, producing training courses, and producing and publishing training material.
Your personal data is stored for this purpose during the time collection is conducted and for a period of ten (10) years thereafter for the same purpose.
ICA Gruppen processes your personal data in connection with communication with you, between employees and with other external persons in the course of their work.
• Identity information
• Communication
• Contact information
• Organisational information
Legitimate interest. The processing is necessary to meet our legitimate interest in enabling communication between employees and with external persons in the course of their work.
Your personal data is stored for this purpose for a maximum period of twenty-four (24) months from the date of collection.
The personal data above may be shared with participants and their companies or organisations, cooperation partners, ICA companies, ICA stores and external persons with the legal basis of a legitimate interest.
ICA Gruppen has historical archives for documenting ICA’s history. Visit ica-historien.se to read more. To the extent that you are mentioned in material included in the archives, ICA Gruppen processes your personal data for this purpose.
All information that may appear in material produced within the framework of ICA Gruppen’s operations and that is considered to be of interest for the documentation of ICA’s history.
The processing is necessary to conduct a task of general interest.
Further processing for the purpose in question is also supported in the respective legal bases for the original processing.
Your personal data is stored indefinitely for this purpose.
The personal data above may be shared with the general public.
ICA Gruppen processes your personal data, if necessary, to manage and meet legal requirements, such as in a dispute or legal process.
All data that is collected and that is necessary to manage and meet the legal requirement in question.
Legitimate interest. The processing is necessary to meet our legitimate interest in managing and meeting legal requirements.
The processing of personal identity numbers is necessary in view of the purpose of the processing.
We process special categories of personal data, such as health information, if it is necessary to manage and meet legal requirements.
Any processing of data about legal violations that entail a crime is done only if the processing is necessary to be able to determine a legal claim, cite a legal claim or defend a legal claim in an individual case.
Your personal data is stored for the period that is necessary for this purpose.
The personal data above may be shared with external advisers and courts, counterparties, etc. with the legal basis of legitimate interest.
ICA Gruppen processes your personal data to meet legal obligations, such as for bookkeeping and accounting purposes.
All data that is collected and that is necessary to manage and meet the respective legal obligation.
To meet a legal obligation.
Your personal data is stored for the period that is necessary in relation to the respective legal obligation.
The personal data above may be shared with authorities, external advisers and law enforcement agencies, such as the police, to manage a legal obligation.
ICA Gruppen processes your personal data to manage, protect and develop our systems and services for troubleshooting, logging, developing, testing and improving our systems and services.
All data that is indicated under the respective type of processing.
Legitimate interest. The processing is necessary to meet our legitimate interest in managing, protecting and developing our systems and services from a lifecycle perspective. Processing of personal identity numbers is necessary in view of the purpose of the processing.
Your personal data is stored for the same period that is indicated in relation to the respective purposes referred to above for processing of your personal data. Personal data in logs is stored for troubleshooting and incident handling for a period of 13 months counting from the date of the log event.
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