You are a reference person if a job applicant has named you to leave a statement in our recruitment process.
Your personal information is handled by the ICA operational company that the job applicant has applied to. The operational company is responsible for managing your personal information in a safe and correct manner.
We collect the personal data that you provide to us yourself in connection with the recruitment process.
We collect the personal data that the job applicant provides us, contact information and occupation.
We use your personal data to contact you to collect statements about the job applicant in our recruitment process.
We use your personal data to address and meet legal requirements, such as in a dispute or legal process.
We must use your personal data to meet legal obligations of the ICA operational company in question. For example, we use your personal data to meet the requirements of the codetermination act (Medbestämmandelagen, MBL).
Your data is used to operate, protect and develop our systems and services, such as to search, log, develop, test and improve our systems and services.
We share your personal data with our vendors who help us with, for example, IT services or to perform various controls and tests. These companies may only use your personal data in accordance with our instructions, and they may not use your personal data for their own purposes.
In certain cases, we have to share your personal data with pertinent authorities. We do this to manage and meet all types of legal requirements (such as in connection with a legal process or a dispute).
In certain cases, we share your personal data with trade unions and employer organisations. We do this to:
• meet the legal obligations that apply for the respective ICA companies (such as the negotiation and information obligations in connection with managerial appointments), and
• to manage and meet all types of legal requirements (such as in connection with a legal process or a dispute).
If it is necessary to manage and meet a legal requirement, we may share your personal data with external advisers (such as law firms or other legal agencies).
• Identity information
• Contact information
• Organisational information
Legitimate interest. The processing is necessary to meet the recruiting ICA company's legitimate interest to contact you for the purpose of obtaining a statement about the candidate in connection with the recruitment process.
Your personal data is stored during the recruitment process for this purpose and for a period of 26 months thereafter in order to pursue our legitimate interest in managing and meeting all types of legal requirements.
• Identity information, including personal identity number
• Contact information
• Organisational information
Legitimate interest. Processing is necessary to meet legal obligations that the recruiting ICA company is subject to.
Processing of your personal identity number is necessary in view of the purpose of the processing.
Your personal data is stored for the time needed by the recruiting ICA company to be able to meet its legal obligations.
• Identity information, including personal identity number
• Employment information
• Organisational information
Legitimate interest. Processing is necessary to pursue our legitimate interest in managing and meeting legal requirements, such as in a dispute or legal process.
Processing of your personal identity number is necessary in view of the purpose of the processing.
Your personal data is stored during the time that is needed to manage and meet the legal requirement.
• Identity information, including personal identity number
• Employment information
• Organisational information
Legitimate interest. Processing is necessary to meet the recruiting ICA company’s legitimate interest to operate, protect and develop systems and services.
Processing of your personal identity number is necessary in view of the purpose of the processing.
Your personal data will be stored for the same period as stated in relation to the above stated purpose of processing your personal information. Personal data in logs are kept for debugging and incident management for a period of 13 months from the date of the logging.
• Identity information, including personal identity number
• Contact information
• Organisational information
Legitimate interest. Processing is necessary to pursue our legitimate interest in managing and meeting legal requirements, such as in a dispute or legal process.
Processing of your personal identity number is necessary in view of the purpose of the processing.
• Identity information, including personal identity number
• Contact information
• Organisational information
Legal obligation. Processing is necessary to pursue our legitimate interest to meet legal obligations, such as in a dispute or legal process.
Processing of your personal identity number is necessary in view of the purpose of the processing.
• Identity information, including personal identity number
• Contact information
• Organisational information
Legitimate interest. Processing is necessary to pursue our legitimate interest in managing and meeting legal requirements, such as in a dispute or legal process.
Processing of your personal identity number is necessary in view of the purpose of the processing.
• Identity information, including personal identity number
• Contact information
• Organisational information
Legitimate interest. Processing is necessary to pursue our legitimate interest in managing and meeting legal requirements, such as in a dispute or legal process.
Processing of your personal identity number is necessary in view of the purpose of the processing.
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